OPEN REPORTING LINE

This Policy has been issued to provide a means for employees and seafarers to raise concerns that cannot be, or have not been, adequately addressed via usual reporting channels, without fear of retaliation or discrimination over such reports made in good faith.

MINERVA GAS INC. IS COMMITTED TO:

  • Conducting all aspects of its business with honesty and integrity and to provide a working environment where high standards of ethical, moral and legal business conduct are encouraged and safeguarded.
  • Providing a workplace characterized by open communication regarding its business practices.

This Policy has been issued to provide a means for employees and seafarers to raise concerns that cannot be, or have not been, adequately addressed via usual reporting channels, without fear of retaliation or discrimination over such reports made in good faith, including, but not limited to, the following:

  • A criminal offence
  • Non-compliance with legislation or Company’s procedures, particularly in relation to health and safety at work or environmental protection;
  • Dishonesty, either verbal or written (including intentionally maintaining official log books or records inaccurately);
  • Malpractice or unethical conduct;
  • Harassment or bullying;
  • Financial or non-financial misadministration or malpractice or impropriety or fraud;
  • A safety or security risk or hazardous condition that may impact the life or health of individuals on board the vessel;
  • Miscarriages of justice
  • The deliberate concealment of any of the above.

If an individual has a legitimate concern in (holding reasonable belief that the information he has relates to) one of the above areas and wishes to raise it in good faith, he/she must raise it with the Master, DPA or other Company’s representative who may help resolve the concern quickly and effectively.

Although the Company’s Top Management maintains an open-door policy, endeavouring to address individuals’ concerns internally, a concern can also be raised by submitting a report via the companys’ Open Reporting Line, an independent third-party contractor handling such reports. Details for filing a report can be found in Company’s website under the section “Open Reporting”.

Reports can be made without fear of retaliation and even be anonymous. Upon receipt of a report, same will be assessed by the Company Management and an investigation may commence, if deemed necessary. Any victimization of a member of staff who “open reports”, or any attempt to deter him/her from reporting, will be regarded serious disciplinary offense resulting in action under the Disciplinary Procedures.